Clean books, monthly reports, and tax-ready records from a professional bookkeeping service – starting at $149 a month, flat. We work with founders, freelancers, agencies, and small businesses in all 50 states. Most clients are up and running within 48 hours.
Startup Books USA is a US bookkeeping firm and accounting and bookkeeping company offering monthly bookkeeping, historical cleanup, management reporting, tax-ready records, tax resolution support, and business banking guidance to startups and small businesses in all 50 states. As a start up bookkeeping service built specifically for early-stage companies, we work in QuickBooks Online, Xero, Wave, FreshBooks, and Zoho Books. Plans are flat monthly fees from $149 to $499. Most clients onboard in 24-48 business hours.
30 minutes. No obligation. No sales pitch.
Startup Books USA exists so founders and early-stage owners can get professional bookkeeping services without the cost of a full-time accountant or the guesswork of doing it yourself. As a bookkeeping and accounting service built around real, named bookkeepers, we pair cloud accounting software with someone you can actually email and call. Whether you are pre-revenue, post-seed, or scaling past $1M ARR, your plan moves with you.
Every transaction gets categorized, every account gets reconciled, every month. No backlog, no “we’ll fix it at year-end.”
Your P&L, balance sheet, and cash flow statement land in your inbox by the 15th - with a plain-English summary that explains what changed.
Multi-platform revenue. Contractor-heavy payroll. Lumpy retainers. Grant tracking. We already know your mess because we see it every day.
We work inside your QuickBooks or Xero file. If you leave, you take everything with you. No proprietary platform, no hostage situation.
Six services. Use what you need, skip what you don’t.
Your monthly bookkeeping, handled end to end. We categorize transactions, reconcile your bank and credit card accounts, track accounts payable and receivable, and close your books every month. You get a dedicated bookkeeper — the same person every month, not a rotating queue.
Explore our virtual bookkeeping services
Months or years behind? We rebuild your records from the ground up. We reconstruct missing transactions, fix miscategorized expenses, reconcile every account, and hand you a clean set of books you can file from. Most cleanups finish in 2–4 weeks.
Learn about historical bookkeeping cleanup
Financial reporting that goes past the standard three statements. KPI dashboards, burn rate, runway, revenue by channel, and margin analysis — formatted for board meetings and investor updates.
See our management reporting services
We keep your books in a tax-ready format all year: correct expense categories, 1099 contractor tracking, and a clean year-end package your CPA can file from without a single follow-up email.
Learn about tax-ready bookkeeping
Behind on filings? Received an IRS notice? We help you get the underlying records straight and coordinate with your tax professional to resolve it — starting with accurate books, because nothing else can be fixed without them.
Explore tax resolution support
Setting up your business banking correctly from day one prevents most bookkeeping problems before they start. We help you structure accounts, separate business from personal, and connect your feeds properly.
See business banking support
Not sure which service you need? Book a free call →
Wondering how much does a bookkeeper cost per month? Bookkeeping services for small businesses typically run $150 to $500 per month for outsourced monthly service, and accounting services pricing varies widely depending on transaction volume and reporting needs. Startup Books USA charges a flat monthly bookkeeping fee based on your transaction volume:
Add-ons: historical cleanup (priced per month of cleanup), 1099 filing prep, sales tax tracking, CFO advisory sessions.
Every plan includes a 30-day satisfaction guarantee. No contracts. Cancel anytime.
We specialize in businesses that run online, bill irregularly, or pay contractors – the ones generic bookkeeping firms consistently get wrong.
MRR tracking, deferred revenue, burn rate, runway, investor-ready financials.
Bookkeeping for SaaS startups
1099 income, quarterly estimates, deduction tracking, a year-end package your CPA won’t send back.
Bookkeeping for independent contractors
Income from Stripe, Teachable, Substack, YouTube, and sponsorships, consolidated into one real profit number.
Bookkeeping for creators and coaches
Retainers, project revenue, and heavy contractor payouts tracked so your P&L reflects reality.
Bookkeeping for digital agencies
Clean monthly books, straightforward reports, no surprises at tax time.
Bookkeeping for service businesses
Fund accounting, grant tracking, and board-ready reports every month.
Bookkeeping for nonprofits
Getting started takes four steps and about 48 hours.
Outsourced bookkeeping costs 60–80% less than an in-house hire while giving you a full team instead of one person.
Here’s what changes:
Four ways to handle your books. Here’s the honest comparison:
| DIY / spreadsheet | Freelance bookkeeper | In-house hire | Startup Books USA | |
|---|---|---|---|---|
| Monthly cost | $0 + 10–15 hrs of your time | $200–$800 (hourly, variable) | $4,000–$5,500 all-in | $149–$499 flat |
| Coverage if they're out | You're always out | None | None | Full team backup |
| Startup expertise | Yours to learn | Varies wildly | Whoever you can afford | Our only focus |
| Monthly reports | If you build them | Sometimes, extra cost | Yes | Included every month |
| Cleanup capability | No | Limited | No | Yes, 2–4 weeks |
| Investor-ready financials | Rarely | Rarely | Sometimes | Standard |
| Own your data file | Yes | Usually | Yes | Yes - always |
| Contract | - | Varies | Employment | None. Cancel anytime |
The short version: you get startup-specialist bookkeeping at freelancer pricing, without the freelancer risk – and you keep your own QuickBooks or Xero file the entire time.
Quick answers to questions you may have. Can’t find what you’re looking for? Check out our full documentation.
A bookkeeping service includes categorizing your transactions, reconciling your bank and credit card accounts, tracking accounts payable and receivable, and producing monthly financial statements. At Startup Books USA, every plan includes transaction categorization, account reconciliation, a monthly Profit & Loss statement, a Balance Sheet, and a Cash Flow statement. You also get a plain-English summary email from your dedicated bookkeeper explaining what changed month over month. Higher-tier plans add KPI dashboards, payroll coordination, and advisory calls. Bookkeeping does not include filing your tax returns – that’s your CPA’s job, and we prepare your records so they can do it quickly.
Bookkeeping for a small business typically costs $150 to $500 per month for outsourced monthly service. Price depends on transaction volume, number of accounts, and whether you need reports or advisory. Startup Books USA charges a flat monthly fee: $149 for Starter (up to 75 transactions), $299 for Growth (up to 200 transactions), and $499 for Scale (unlimited). By comparison, a full-time in-house bookkeeper costs $45,000 to $60,000 a year plus benefits, and hourly freelancers charge $30 to $90 an hour with unpredictable monthly totals. Flat pricing means you know your cost before the month starts. Compare all plans in detail →
Yes. Startups need a bookkeeper from the first transaction, not from the first revenue. Three reasons: investors ask for financials on short notice and “we’ll clean it up later” costs you the round; the IRS requires accurate records regardless of profitability; and fixing a year of bad books costs several times more than keeping them right monthly. Early-stage bookkeeping is also cheap – our Starter plan is $149 a month for pre-revenue startups. The founders who regret hiring a bookkeeper early are rare. The founders who regret waiting are the ones calling us for a cleanup.
Flat-fee bookkeeping gives you a predictable cost and removes the incentive to work slowly. With hourly billing, a messy month costs you more – exactly when cash is tightest. You also hesitate to ask questions, because every email is billable. Flat fees fix both problems. Your price is set by transaction volume and services, agreed before you start, and it doesn’t move because a month was complicated. Our plans run $149 to $499 a month with no hourly rates, no contracts, and no setup fees. You can upgrade, downgrade, or cancel at any time.
Outsourcing costs 60–80% less than an in-house hire and removes single-person risk. A full-time bookkeeper costs $45,000 to $60,000 a year plus benefits, payroll tax, software, and management time – and when they quit or take leave, your books stop. Outsourced bookkeeping runs $1,800 to $6,000 a year, comes with team backup, and scales with you: move from Starter to Scale without a hiring process or severance. You also get specialists. Our team does startup bookkeeping every day, so we already understand multi-platform revenue, contractor payouts, and investor reporting. In-house makes sense past roughly $5M in revenue – not before.
Yes. We work with QuickBooks Online, and it’s what we recommend for most startups and small businesses. We also work in Xero, Wave, FreshBooks, and Zoho Books. If you already use one of these, we work inside your existing file – no migration, no disruption. If you’re starting fresh, we’ll recommend the best fit and set it up during onboarding, and QuickBooks or Xero is included in your monthly plan. Importantly, the file stays yours. We don’t use a proprietary platform, so if you ever leave, you take your complete accounting history with you.
Yes. Historical bookkeeping cleanup is one of our core services, and being months or years behind is one of the most common reasons founders call us. We reconstruct missing transactions, correct miscategorized expenses, reconcile every account back to your statements, and rebuild your chart of accounts so it makes sense going forward. You end up with a clean, filing-ready set of books. Most cleanups finish in two to four weeks. We scope your situation first and give you a fixed quote before starting – no open-ended hourly billing on a mess you already feel bad about.
Yes. Virtual bookkeeping uses bank-level encryption and read-only account connections, which means your bookkeeper can see transactions but cannot move money. Reputable providers connect through the same secure aggregation services that power your banking apps. Data sits in established cloud platforms like QuickBooks Online and Xero, which carry their own enterprise security certifications, rather than on someone’s laptop. In practice, virtual bookkeeping is often safer than the alternative – emailing spreadsheets around or handing a shoebox of receipts to a local office. You also keep full ownership of your accounting file at all times.
Every plan includes three core monthly reports: a Profit & Loss statement showing revenue and expenses, a Balance Sheet showing assets, liabilities, and equity, and a Cash Flow statement showing money in and out. You also get a plain-English summary email from your bookkeeper explaining what changed and why. Growth and Scale plans add accounts payable and receivable aging, and a tax-ready year-end package. Scale adds a KPI dashboard with burn rate, runway, and revenue-by-channel breakdowns, plus an investor-readiness review – the reporting founders need when a lead investor asks for financials on short notice.
Yes. Startup Books USA is a fully remote bookkeeping firm serving startups and small businesses in all 50 states – there’s no local-office requirement to get a dedicated bookkeeper. We work across time zones from Alaska to Florida, and we handle state-specific considerations like sales tax tracking as an add-on where relevant. See our full onboarding process →
Let Startup Books take care of your finances so you can focus on building something amazing. No long-term contracts.
No surprises. Just clean books every month.
